1. An overview of data protection
Data collection on our website
Who is responsible for the data collection on this website?
The data collected on this website are processed by the website operator. The operator's contact details can be found in the website's required legal notice.
How do we collect your data?
Some data are collected when you provide it to us. This could, for example, be data you enter on a contact form.
Other data are collected automatically by our IT systems when you visit the website. These data are primarily technical data such as the browser and operating system you are using or when you accessed the page. These data are collected automatically as soon as you enter our website.
What do we use your data for?
Part of the data is collected to ensure the proper functioning of the website. Other data can be used to analyze how visitors use the site.
What rights do you have regarding your data?
You always have the right to request information about your stored data, its origin, its recipients, and the purpose of its collection at no charge. You also have the right to request that it be corrected, blocked, or deleted. You can contact us at any time using the address given in the legal notice if you have further questions about the issue of privacy and data protection. You may also, of course, file a complaint with the competent regulatory authorities.
Analytics and third-party tools
You can object to this analysis. We will inform you below about how to exercise your options in this regard.
2. General information and mandatory information
Please note that data transmitted via the internet (e.g. via email communication) may be subject to security breaches. Complete protection of your data from third-party access is not possible.
Notice concerning the party responsible for this website
The party responsible for processing data on this website is:
European Research and Project Office GmbH
Telephone: +49 6894 388 130
The responsible party is the natural or legal person who alone or jointly with others decides on the purposes and means of processing personal data (names, email addresses, etc.).
Revocation of your consent to the processing of your data
Many data processing operations are only possible with your express consent. You may revoke your consent at any time with future effect. An informal email making this request is sufficient. The data processed before we receive your request may still be legally processed.
Right to file complaints with regulatory authorities
If there has been a breach of data protection legislation, the person affected may file a complaint with the competent regulatory authorities. The competent regulatory authority for matters related to data protection legislation is the data protection officer of the German state in which our company is headquartered. A list of data protection officers and their contact details can be found at the following link: https://www.bfdi.bund.de/DE/Infothek/Anschriften_Links/anschriften_links-node.html.
Right to data portability
You have the right to have data which we process based on your consent or in fulfillment of a contract automatically delivered to yourself or to a third party in a standard, machine-readable format. If you require the direct transfer of data to another responsible party, this will only be done to the extent technically feasible.
SSL or TLS encryption
This site uses SSL or TLS encryption for security reasons and for the protection of the transmission of confidential content, such as the inquiries you send to us as the site operator. You can recognize an encrypted connection in your browser's address line when it changes from "http://" to "https://" and the lock icon is displayed in your browser's address bar.
If SSL or TLS encryption is activated, the data you transfer to us cannot be read by third parties.
Information, blocking, deletion
As permitted by law, you have the right to be provided at any time with information free of charge about any of your personal data that is stored as well as its origin, the recipient and the purpose for which it has been processed. You also have the right to have this data corrected, blocked or deleted. You can contact us at any time using the address given in our legal notice if you have further questions on the topic of personal data.
3. Data protection officer
Statutory data protection officer
We have appointed a data protection officer for our company.
Telephone: +49 89 800 65 78 0
4. Data collection on our website
Most of the cookies we use are so-called "session cookies." They are automatically deleted after your visit. Other cookies remain in your device's memory until you delete them. These cookies make it possible to recognize your browser when you next visit the site.
Server log files
The website provider automatically collects and stores information that your browser automatically transmits to us in "server log files". These are:
- Browser type and browser version
- Operating system used
- Referrer URL
- Host name of the accessing computer
- Time of the server request
- IP address
These data will not be combined with data from other sources.
This constitutes a justified interest pursuant to Art. 6 (1) (f) GDPR.
Form for newsletter registration
- Scope of processing of personal data
The data you enter when registering for our newsletter.
- Lawful basis for processing personal data
Art. 6 (1) lit. (a) GDPR (consent by a clear affirmative action or behaviour)
- Purpose of data processing
We will only use the data you enter into the login screen of our newsletter for the purpose of sending you our newsletter, in which we provide you with information about our services and news. Following registration we will send you a confirmation e-mail that contains a link that you must click on in order to complete your registration to receive our newsletter (double opt-in).
- Duration of data storage
You can unsubscribe from our newsletter at any time by clicking on the unsubscribe link that appears in every newsletter. Following unsubscription we will delete your data without delay. We will not save your personal data before completing the double-opt-in process. We reserve the right to delete data without giving reasons and without informing you in advance or subsequent to deletion.
- Option to object to and remove data
The options for objecting to and removing the data are determined in accordance with the general rules on the right to object to and delete data, as required by data-protection law, that are outlined later in this data protection declaration.
If you would like to receive the newsletter, we need your email address that will allow us to verify that you are the owner of the email address provided and that you agree to receive the newsletter.
We use a double opt-in procedure so your contacts receive only the emails they've agreed to get. In order for a potential subscriber to sign up for a newsletter, they have to complete all the steps of this process. This process is complete once a user has clicked on the confirmation link in the double opt-in email. Their email address will be activated in your contact list only once they've confirmed their subscription.n the confirmation link in the double opt-in email. Their email address will be activated in your contact list only once they've confirmed their subscription.
We use this data exclusively for sending information and offers you have requested.
Brevo is the email marketing software used. This means your information is transmitted to Brevo, Köpenicker Straße 126, 10179 Berlin (formerly named: Sendinblue). Brevo is prohibited from selling your data and from using it for purposes other than sending email. Brevo is a certified German email marketing software provider, working in accordance with the European Regulation 2016/679, as well as the German Federal Data Protection Act (BDSG). A data processing agreement between EURICE and Brevo has been concluded.
When you give a company permission to store your personal information and email address and to send you marketing emails, you can revoke this consent at any time via the unsubscribe link in every mailing.
Data protection measures are always subject to technical innovations. For this reason, we ask you to inform yourself about our data protection measures at regular intervals by consulting our data protection policy.
6. Data processing: Registration and Participation – Final Conference
The following information answers the questions of how we will process your personal data for your participation at public events and workshops organized within the scope of the EU funded project MIMY - Migrant Youth Integration & Empowerment (GA no. 870700).
Which sources and data are used?
We process personal data (Art. 4 no. 2 GDPR), i. e. full name, institution, e-mail address, contact details of the holder of parental responsibility, meal preferences as well as and your additional registrations for associated events (dinner, walk, workshops) that we offer, which we receive from you within the scope of your registration for the final conference.
Provided that you/ holder of parental responsibility have/has given your consent before – that we collect within your registration to the event – we process pictures and audio-visual materials on which individuals may be identified.
Why do we process your data (purpose of processing) and what is the legal basis?
We process personal data in accordance with the provisions under the European General Data Protection Regulation (GDPR) and the German Federal Data Protection Act (Bundesdatenschutzgesetz (BDSG)).
a. To meet contractual obligations (Art. 6 para. 1b GDPR)
Your registration data is processed for the purpose of the initiation, performance and conclusion of a contract and the related secondary obligations (Art. 6 para. 1 GDPR). These data are processed with the purpose of identifying you as a participant to the event, for reserving a place for you, preparing a participants’ list and for enabling the planning and guarantee of a smooth operation of the event. Subsequent to the event, a participants’ list is needed to document towards the European Commission that the event actually took place and will be stored for a period of five years after the payment of the balance according to the MIMY Grant Agreement article 18.1.
b. Based on your consent (Art. 6 para. 1a GDPR)
To the extent that you have given your consent for the processing of your/the child for whom you are the holder of parental responsibility personal data with regard to taking pictures in the course of the event and the publishing of such pictures, the processing is considered lawful on the basis of your consent (Art. 6 para 1a GDPR). Pictures are taken for the purpose of documenting the event as well as for preparing communication material to promote project activities. This includes graphic editing and publication of photographs in relation to “MIMY” project communication materials such as news entries on the project website and electronic newsletter as well graphic editing and publication of photographs on Twitter, LinkedIn and YouTube. A consent that has been given can be withdrawn at any time by yourself/the holder of parental responsibility over the child for the child’s pictures and audio-visual recordings by sending an e-mail with your claim to GDPR@mimy-project.eu. However, please note that any withdrawal is only applicable to the future use of your personal data. Processing of data that has been performed before your withdrawal is not affected.
c. Based on the consent given by the holder of parental responsibility over the child (Art. 8 GDPR)
Since the minor person willing to participate at the “MIMY" Final Conference is below the age of 16 years, such processing shall be lawful only if and to the extent that consent is given or authorised by the holder of parental responsibility over the child (Art. 8 para. 1 GDPR). The contact details of the holder of parental responsibility are processed for documentation purposes that the consent is given.